Accounts Payable (AP) Invoice Processing - Case Study

Automate Invoice Processing and gained 98% productivity

Duration: 2 weeks

Industry: Manufacturing

Overview

The client is an innovative technology company which provides an online platform to control & manage entire PCBA manufacturing processes.  Which makes new & high-volume production processes easier.  The manufacturing platform connects thousands of businesses directly to the manufacturing floor.

Accounts Payable (AP) Invoice Processing - Case Study

The Challenge

The business was growing rapidly and was processing about 400 invoices a month.  All the invoices were processed manually.  It took about 4 minutes to enter an invoice to the accounting system manually.  The manual system was inefficient, and the management recognized that the invoice processing cost will go up as the business grows.

The Solution

Perituza has designed and implemented a Robotic Process Automation (RPA) solutions to automate invoices processing activities.  The software solutions read the invoice file and extract necessary data elements and enter into the accounting system and attach the invoice. This solution was implemented within two weeks.

Technologies Used:

UiPath, C#, Web API, QuickBooks Online API, Microsoft Azure Cloud

Project management and communication tools used:

JIRA, Bitbucket, GoToMeeting, Direct dial phone, Email

The Result

The client was able to process an invoice within 4 seconds.  This was a 98% productivity gain resulted of saving 40 man-days per year.  Also, the RPA invoice processing solution is highly scalable. 

   Before (manual) After (with RPA)
No. of invoices/month 400 400
Avg. time takes to process an invoice 4 minutes 4 seconds
Total processing time (hrs.)/months 26.67 hours 0.44 hours
Total processing time (days)/months 3.33 days 0.06 days


Time saved % per invoice = 98% 
Time saving per year (approx.) = 40 days
Financial savings (soft dollars) = $28,000/Year (40 X cost of man-day*)
*Total hourly cost of man-day (accountant) = $70

Share this case study

Other Case Studies

Modernization of aircraft and crew scheduling software

Modernization of aircraft and crew scheduling software

Utilizing Perituza’s global delivery model, the client was able to deliver the software 2X faster and 60% cheaper.

Read More
Development of Mobile App and a POS system

Development of Mobile App and a POS system

The client is a technology company who provides a Point of Sale (POS) software platform for coffee shops and a mobile app for customers.

Read More
Data Processing and Visualization of Weather Data for Business Aviation Operators

Data Processing and Visualization of Weather Data for Business Aviation Operators

The client is a leading provider of weather forecasting service for business aviation operators.

Read More
Mobile App Development to Share Videos and Search Athletes

Mobile App Development to Share Videos and Search Athletes

My Crop is a mobile app solution which connects young athletes with college coaches, and fans. The athletes add their performance video highlights from YouTube and Instagram.

Read More

Get in Touch